Build an Archive

A tournament archive is a set of computer files and paper documents that preserve the tournament data for future reference. Typically, the Tournament Director creates a tournament archive. This topic explains the scoring room's contribution to the archive.

The archive should include all paper documents that contributed to the scoring process, including the following items:

• The appraisers' paper score sheets.
• Master score sheets and number cruncher forms.
• Notes about issues.
• Log sheets and check lists.

The archive also includes a number of computer files. Computer files in an archive should not require a particular computer program to read them. You should be able to read them in any common text editor. Copy all of the computer files to a CD or DVD or that can be stored in the archive.

The tournament directory includes almost all of the files you need for your archive.

• XML Files
  The XML files in the tournament directory are text files that can be read by any text editor. These files contain all of the data entered into the DI Scoring Program, including team data, scores and issue records. (These files don't contain the results, which are calculated by the program.)
• Reports
  The tournament directory also includes any reports saved as text files (see Save Reports as Text Files) and the Tournament Web Page, if you generated one. The Web page includes tag text that is interpreted by Internet browsers, but it also includes useful information in plain text.
• Results
  The DI Scoring Program will export the tournament results to a text file in the tournament directory called Export.csv (see Export the Results). Even though you can reconstruct a result from the data in the XML files, it's important to record the result that the program provided.
• Team Data
  Include the exported team data (see Export the Teams). Although this data can also be reconstructed from the XML files, it's useful to have it in a single file.